Information on data processing by the person responsible for the application procedure (Compay GmbH)

The person responsible and contact

The person responsible in terms of data protection law is:

Compay GmbH

Mettmanner Straße 25 / Building 13

40699 Erkrath

Germany

You can reach our data protection officer via e-mail at datenschutz@compay.de or by mail at:

Compay GmbH

Data protection officer

Mettmanner Straße 25 / Building 13

40699 Erkrath

Germany

Purposes of processing personal data for applications and, in the application process, the legal basis

If you apply to us electronically, we will collect and process your personal data for the purpose of processing the application procedure and carrying out pre-contractual measures. In particular, this involves processing your master and contact data, your application documents, and data on your professional experience, knowledge, and qualifications that you provide to us as part of the application process.

By submitting an application on our recruiting page, you express your interest in taking up employment with us. In this context, you provide us with personal data that we use and store exclusively for the purpose of your job search/application. You are not required to provide any special categories of personal data, such as health data. If you nevertheless do so, you agree at the same time that we may process this data. Once you have given your consent, you can revoke it at any time, with effect for the future.

The data processing is carried out on the basis of Article 88 of the Basic Data Protection Regulation (GDPR) in conjunction with Section 26 (1) of the BDSG, Article 9 (2) a) or b) GDPR.

In advanced recruitment processes, we may, in individual cases, also refer to publicly available, work-related information about you, insofar as this is necessary to assess your professional suitability for the specific role. We only take into account profiles on professional networking sites (e.g. LinkedIn, Xing) and job-related information that can be found publicly via general search engines (e.g. Google). We do not evaluate information relating to your private life or special categories of personal data as defined in Article 9 of the GDPR. Not every applicant is subject to such a background check.
The legal basis for this is Section 26(1) of the Federal Data Protection Act (BDSG) and, in addition, Article 6(1)(f) of the GDPR; our legitimate interest lies in the proper selection of suitable candidates.

Recipients

Only authorized employees from the HR department or employees involved in the application process have access to your data.

The data transmitted in the context of your application will be transferred via TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers personnel administration and applicant management software (https://www.personio.com/legal-notice/). Personio is our processor in this context, according to Article 28 GDPR. We have concluded a contract with Personio, according to which Personio undertakes to process the data only on our instructions and to protect it from access by third parties. A third-country transfer of your data does not take place.

Storage period

Personal data is stored exclusively for the purpose of filling the vacant position for which you have applied. If your application is successful, we will store it for the duration of the employment relationship with you, about which we will inform you accordingly. Otherwise, your data will be stored for a period of up to 6 months beyond the end of the application process. This is usually done to fulfill legal obligations or to assert, defend and defend any claims (based on legitimate interests according to Article 6(1) f) GDPR). Subsequently, we are obliged to delete or anonymize your data. In this case, the data will only be available to us as so-called metadata without direct reference to persons for statistical evaluations (for example, the proportion of women or men in applications, number of applications per period, etc.).

If you give your explicit consent, we will store your data for inclusion in our "Talent Pool" even after the application process has ended in order to identify any other interesting positions for you.

Your rights

Under the General Data Protection Regulation (GDPR) and applicable national law, you have a number of rights in relation to your personal data:

You can also revoke consent once given at any time. However, this revocation is only valid for the future. Any processing that took place before the revocation remains unaffected.

Your right to information and copy in accordance with Article 15 GDPR, in particular, you can request information about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right of complaint, the origin of your data, if it was not collected by us, as well as the existence of automated decision-making, including profiling and, if applicable, meaningful information about its details.

Your right to rectification is in accordance with Article 16 GDPR; for example, if your data is incomplete or inaccurate, you can request us to correct it.

Your right to erasure is pursuant to Article 17 GDPR if it is not (any longer) necessary for the exercise of the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest, or for the establishment, exercise or defense of legal claims.

Your right to restriction of processing pursuant to Article 18 GDPR. You may request that your data be blocked, for example, because you believe the data is inaccurate or the processing is unlawful, but you object to its erasure because you need it to assert, exercise or defend legal claims or you have objected to the processing pursuant to Article 21 GDPR.

Your right to data portability is pursuant to Article 20 GDPR. You may request that we hand over the data you have provided to us in a structured, common, and machine-readable format or transfer it to another controller.

Finally, you also have the right to lodge a complaint with the competent data protection supervisory authority (Article 77 GDPR). You can file this complaint both at your place of residence, at your place of work, or at the place of the data protection breach you are complaining about. You can also file a complaint with the supervisory authority at our registered offices.

Please contact us or our data protection officer (see contact details above) to assert your data protection rights with regard to the data processed in this online application process.

Information about your right to object under Article 21 GDPR: You have the right to object at any time, on grounds relating to your particular situation, to the processing of your data carried out on the basis of Article 6(1)(e) GDPR (data processing in the public interest) and Article 6(1)(f) GDPR (data processing on the basis of a balance of interests). If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for processing that override your interests, rights, and freedoms. The objection can be made without any formalities.

Final notes

Compay GmbH reserves the right to adapt this data protection declaration at any time so that it always complies with the current legal requirements or in order to implement changes to the services in the data protection declaration, for example, when introducing new services. The new data protection declaration will then apply for a renewed visit to this recruiting site or a renewed application.

In addition to this privacy policy, you can also view our general privacy policy at https://www.compay.de/en/privacy/.

Unsolicited application (f/m/d)

We are looking forward having you in our team!

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